Hevosopisto Privacy

1. Data You Provide to Hevosopisto Oy

When using our services, you may be asked to provide personal data voluntarily. Some data collection is legally required if you are a student, employee, or involved in project collaboration with Hevosopisto. These mandatory data collections enable us to fulfill our legal obligations as an educational institution.

If data collection is not related to the legal functions of the institution, we will request your consent before storing or sharing your information.

We may collect and store the following types of data:

• Name
• Password or other unique identifiers
• Email address and other contact details
• Personal details such as date of birth and gender
• Academic records (e.g., grades)
• Permissions, consents, and language preferences
• Data related to competitions and sweepstakes
• Comments left in our online services or learning platforms
• Responses to surveys and research
• Information about devices used to access Hevosopisto services
• Customer feedback
• Billing and payment details
• Any other data provided with consent

Data is collected in various ways, including upon selection as a student, during registration, use of services, or participation in competitions, sweepstakes, or research.

Observed and Derived Data from Service Use

We may collect the following information based on your usage of Hevosopisto services:

• Analytics data from our web services
• Customer communication data, including link clicks on Hevosopisto’s web pages
• Referral sources (the webpage from which you accessed our site)
• Device identifiers (e.g., device model)
• Data collection channel: browser, mobile browser, app, and browser version
• IP address
• Operating system of the device
• Session ID, session duration, and timestamps
• Location data (with explicit consent)
• Other consent-based data

2. Purpose of Processing Personal Data

Personal data is processed for the following purposes:

Service Provision

Personal data is used to provide Hevosopisto services, identify users, personalize services, respond to requests, fulfill selections, ensure security, and prevent misuse.

Service Development

We use personal data to improve Hevosopisto services and enhance the user experience. We may combine data collected from different services and applications to the extent permitted and required for development.

Marketing and Customer Communication

Personal data may be used for marketing and customer communication, including service notifications and customer service inquiries.

3. Storage and Combination of Personal Data

Hevosopisto may store user data to enable functionalities of its services. Derived data is kept separate from the main registry used for identifying users.

4. Sharing of Personal Data

Hevosopisto does not sell or share personal data outside the organization except in the following cases:

With Consent

Personal data may be shared with third-party services with the user's explicit consent.

Within Hevosopisto Services

In certain services, users may choose to share information with others. We advise caution when sharing personal details.

Subcontractors and Service Providers

We may use subcontractors for technical maintenance, customer service, data management, analysis, research, communication, and campaigns. These third parties are contractually bound to handle personal data confidentially and securely, solely for Hevosopisto’s specified purposes.

5. International Data Transfers

Hevosopisto primarily processes personal data within the EU/EEA. However, some services may require data transfers to non-EU/EEA countries with differing data protection laws, such as the U.S. In such cases, Hevosopisto ensures adequate protection through contracts and other legal safeguards.

6. Use of Data for Research

Personal data may be used for scientific or other research if anonymized to prevent identification of individuals.

7. Mandatory Disclosures

Personal data may be disclosed to authorities as required by law.

8. Data Accuracy

We strive to keep data up-to-date and accurate. Users are responsible for updating their information. Students and staff can update their details through internal services, while external users can contact tietosuojavastaava@hevosopisto.fi.

9. Data Security Measures

Hevosopisto employs technical, physical, and administrative safeguards to protect personal data from misuse. Only authorized personnel have access to personal data.

10. Use of Cookies

Hevosopisto.fi uses cookies to enhance the user experience. Cookies store information such as dates and numbers but do not contain personal details. We also use Google Analytics to track website usage. You may disable cookies through browser settings.

Additionally, cookies help tailor advertising based on user interests. Third-party services (e.g., ads, YouTube, Google Analytics, Facebook plugins) may store tracking data, which we cannot control. You can disable third-party cookies in browser settings.

11. Data Retention Period

Personal data is retained only as long as necessary for the purposes outlined in this policy and in compliance with applicable laws. Some content (e.g., comments in learning environments) may remain visible after service termination.

12. Your Rights

You have the right to:

• Access your personal data
• Request correction or deletion of incorrect, outdated, or unnecessary data
• Restrict or object to data processing
• Withdraw consent for marketing communications
• Request data deletion (subject to legal obligations)

To exercise these rights, contact tietosuojavastaava@hevosopisto.fi. Identity verification may be required.

13. Changes to This Privacy Policy

Hevosopisto regularly updates its services and may modify this privacy policy without prior notice. Significant changes will be announced on this page for at least 30 days. We recommend reviewing this policy periodically.

14. Contact Information

For inquiries about this privacy policy, contact: Email: tietosuojavastaava@hevosopisto.fi

For regulatory matters, contact:
Office of the Data Protection Ombudsman
Ratapihantie 9, 6th Floor, 00520 Helsinki, Finland
P.O. Box 800, 00521 Helsinki, Finland
Phone: +358 29 56 66700
Email: tietosuoja@om.fi

Register Description

Hevosopisto Oy uses several information systems and acts as the data controller in those systems that store personal data. We collect only the personal data necessary for our operations. We will inform you about the purpose for which the data is being collected. For more information on the processing of personal data, please refer to our privacy notice. The privacy notice is a register description that informs the data subject of their rights.

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